Privacy Policy for Soup4Soul Inc.

Effective: June 27th, 2026

Soup4Soul, Inc. ("Soup4Soul," "we," "our," or "us") is a nonprofit charitable organization recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code. We are committed to protecting the privacy of our donors, volunteers, community members, partners, and website visitors.

This Privacy Policy explains how we collect, use, protect, and disclose information obtained through our website, https://www.soup4souloutreach.com, and through our programs and services.

Information We Collect

We may collect information you voluntarily provide, including:

• Name

• Mailing address

• Email address

• Telephone number

• Volunteer registration information

• Event registration information

• Donation information

• Information submitted through contact forms

• Other information you choose to provide

We may also automatically collect certain technical information, including:

• IP address

• Browser type

• Device information

• Website usage information

• Cookies and similar technologies

How We Use Your Information

Soup4Soul Inc. uses information collected to:

• Respond to inquiries and requests

• Coordinate volunteers

• Register participants for events

• Process donations

• Issue charitable donation acknowledgments and tax receipts

• Communicate about programs, events, and volunteer opportunities

• Improve our website and services

• Comply with legal, tax, and regulatory requirements

Donor Privacy

Soup4Soul Inc. respects the privacy of our donors.

We do not sell, rent, trade, or otherwise share donor lists or personal donor information with third parties for marketing or commercial purposes.

Donor information is used solely for purposes related to:

• Processing donations

• Providing tax acknowledgments

• Maintaining financial records

• Communicating with donors regarding our charitable mission

• Meeting applicable legal and reporting requirements

Payment Information

Online donations are processed through secure third-party payment processors.

Soup4Soul, Inc. does not store or have access to complete credit card or payment account information.

Please review the privacy policies of our payment processing providers for additional information regarding their data practices.

Volunteer Information

Information submitted by volunteers is used solely for purposes related to volunteer recruitment, scheduling, training, communications, safety planning, and event coordination.

Volunteer information is not sold or shared except as necessary to conduct organizational operations or as required by law.

Cookies and Website Analytics

Our website may use cookies and similar technologies to:

• Improve website performance

• Understand visitor usage

• Enhance user experience

• Maintain website security

You may disable cookies through your browser settings; however, some website functionality may be affected.

Third-Party Services

Our website may contain links to third-party websites or utilize third-party services, including:

• Donation platforms

• Social media platforms

• Email communication services

• Mapping services

• Embedded media

Soup4Soul Inc. is not responsible for the privacy practices or content of third-party websites or services.

Photo & Media

Soup4Soul, Inc. may invite individuals to submit photographs, videos, testimonials, stories, or other media through our Website or in connection with our programs, events, and outreach initiatives.

By voluntarily submitting such materials, you grant Soup4Soul, Inc. a non-exclusive, royalty-free, worldwide license to use, reproduce, publish, display, distribute, and share the submitted content in connection with our charitable mission, including on our Website, social media platforms, newsletters, promotional materials, fundraising campaigns, and other organizational communications.

Where required by applicable law, or where the submitted content includes identifiable individuals who have not otherwise provided permission, Soup4Soul Inc. will obtain appropriate consent before using such materials.

If you wish to request the removal of a photograph, video, or other submitted content from our Website or future promotional materials, please contact us at soup4souloutreach@gmail.com. While we will make reasonable efforts to honor such requests, previously distributed or published materials may not be able to be recalled.

Volunteer Information

Soup4Soul, Inc. collects personal information from prospective and current volunteers solely for purposes related to volunteer recruitment, screening, scheduling, training, communications, emergency planning, event coordination, and organizational operations.

Volunteer information may include contact information, emergency contact details, availability, skills, areas of interest, and other information voluntarily provided during the registration or application process.

Soup4Soul, Inc. does not sell, rent, trade, or share volunteer personal information with third parties for marketing or commercial purposes.

Volunteer information may be shared only with trusted service providers, event partners, or organizational personnel when reasonably necessary to coordinate volunteer activities, ensure participant safety, comply with applicable legal obligations, or operate our charitable programs. Any such sharing is limited to the minimum information necessary for those purposes.

Volunteer records are maintained using reasonable administrative and technical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or misuse.

Information Sharing

We may disclose information only:

• With trusted service providers assisting our operations

• When required by law

• To protect the rights, safety, or property of Soup4Soul Inc. or others

• With your consent

We do not sell personal information.

Data Security

We implement reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

While we strive to protect your information, no method of internet transmission or electronic storage is completely secure.

Children's Privacy

Our website is intended for a general audience.

We do not knowingly collect personal information from children under the age of 18 through our website without appropriate parental or guardian consent where required by law.

Your Privacy Rights

You may contact us to:

• Request access to your personal information

• Request correction of inaccurate information

• Request deletion of information where permitted by law

• Opt out of receiving future communications

Certain records may be retained as required by applicable laws governing charitable organizations, financial recordkeeping, or tax reporting.

Changes to This Privacy Policy

Soup4Soul Inc. may revise this Privacy Policy from time to time.

Any updates will be posted on this page with a revised Effective Date.

Continued use of the website following the posting of changes constitutes acceptance of the updated Privacy Policy.

Contact Information

If you have questions regarding this Privacy Policy, please contact:

Soup4Soul Inc.

Email: soup4souloutreach@gmail.com

Phone: (919) 694=1807

Website: https://www.soup4souloutreach.com